Terms & Legal

IMPORTANT NOTICE TO USERS: By accessing, entering, using, viewing or visiting any of the websites of the Protestant Church-Owned Publishers Association (“PCPA”), you are “opting in” and agreeing to be bound by the following Terms of Use and Privacy Policy to the maximum extent permitted by applicable law. If you do not wish to be bound, please exit the PCPA website(s).

The Protestant Church-Owned Publishers Association (PCPA) takes the privacy of your personal data seriously. This Privacy Policy is designed inform you regarding how we collect, use, and share personal data you provide to us or relevant third parties.

You have the right to access, change or delete your personal information at any time.

We Collect
While PCPA publishing companies are members, this makes the staff of those companies automatically members, as well. In order to provide you as a PCPA publishing company member staff person, we collect personal information from you in order to provide you with information and services related to this association. Examples include:
• First and last name
• Email address
• Payment details for events
• Peer group(s)

Our database of members is capable of collecting additional information—demographics, history, work address, other contact information, social media—but completing this information is entirely your choice.

PCPA collects information in a variety of ways:

• Membership Information: When a new or existing PCPA member company is added or updates their staff information, we collect each individual’s first and last name, email address and peer group(s). These are the minimum required pieces of information in our membership system. For each company, we collect the company’s office address, phone number(s), URL and any other relevant publishing information that you, the organizational member, wants to make available.
• Event registration: When registering for a specific event, whether in-person or virtual, PCPA asks for some of the same information listed above plus any necessary information to deliver the service to you, e.g., mailing address, and payment information.
• Surveys: From time to time PCPA creates and distributes online surveys to its members in you may be asked to supply some information such as your email address, demographics, etc. to better assist PCPA members.

Techical Information

When you use our website or social media sites, we may collect information that helps us deliver the content that you request. Examples of some of this type of information include:
• Browser
• Email provider
• The pages you read on our website and how you got to them
• Device
• IP address
• Internet connection
• Location (in some cases)

How Do We Use Your Personal Information?
We will only use the information that you provide as follows:
• When you have provided your consent which may be withdrawn at any time;
• For necessary processing for the performance of an agreement, such as becoming a member, registering for a virtual or in-person event, etc.
• Or, if we are required to do so by law.

We use the personal information you give us to:
• To manage your access to membership information
• To update and renew your membership as required
• To provide you with information and services that you request from us
• To arrange and deliver conferences, events, and content relevant to your job and topics of interest to you
• To respond to your queries
• To send you information about PCPA member benefits and other information we think you will find of value in your work
• To very occasionally send third-party information to you that PCPA believes is relevant and useful to you
• To notify you about changes to your membership, events or to ask you for your feedback via surveys, emails or other means of communication for PCPA-related topics
• To comply with all applicable laws or legal processes as required by law enforcement or judicial authorities.

How Do We Share Your Personal Information?
We only share your personal contact information with other PCPA members.

How Do We Work With Third Parties?
We work with third parties when it is necessary to deliver a service or product to you. For example:
• When you make a purchase, such as signing up for a paid event, your payment is processed by a specialized third-party provider to ensure a secure transaction.
• When you log into your account as a PCPA member, your access is provided by a third-party association management system that manages your access including setting and resetting your password.
• When we send you emails these are delivered by marketing platforms. As part of this service, certain information such as message opens, clicks and formatting are recorded to help PCPA deliver the best email experience.
• When you participate in a survey, a third-party provider accepts and holds your response data and may track technical data including IP addresses.

How to Review or Modify Your Personal Information
You have the following options for modifying or deleting your personal information or demographic information previously provided by you or your employer to PCPA.
• Email PCPA’s Executive Director, Beth Lewis at beth.lewis@pcpaonline.org
• Signing in to your PCPA member account
• Send mail to PCPA, 616 Park Avenue, Mukilteo, WA 98275

What Is the Opt-Out Policy for PCPA Websites?
PCPA provides our member companies and their staff members with the opportunity to opt-out of receiving communication from us at any time. If you no longer wish to receive specific communications or services, you have the following options.
• Email PCPA’s Executive Director, Beth Lewis at beth.lewis@pcpaonline.org
• Signing in to your PCPA member account
• Send mail to PCPA, 616 Park Avenue, Mukilteo, WA 98275
• Click on “unsubscribe” at the bottom of emails sent via our email provider (for emails sent to small groups or individuals directly from the Executive Director, please opt out by using one of the three options above)

What Kind of Security Measures Are in Place to Protect Against the Loss, Misuse or Alteration of Your Information?
PCPA works with professional website, association management software firms and email companies that have security measures in place to protect against the loss, misuse or alteration of your personal information under our control. While we cannot guarantee that loss, misuse or alteration to data will not occur, we take responsible precautions to prevent such unfortunate occurrences. Certain particularly sensitive information, such as your credit card number, collected for a commercial transaction is encrypted prior to transmission and is not stored.

As an employee of a PCPA member company, you are responsible for your PCPA login credentials. We recommend that you not share your login credentials and that you log out of your browser after each computer session to ensure that others cannot access your information especially if you share computers or use one in a public place.

Because PCPA uses social media it is important to remember that anything you post is public. Exercise caution when posting on PCPA social media platforms, as you would when posting on your employer’s social media platforms.

When you use the PCPA websites, you accept the following limitations of liability and disclaimer of warranties:

Under no circumstances, including, but not limited to, negligence, will PCPA or its Executive Director, Directors, Officers, Volunteers or Agents be liable for any conduct of participants in the PCPA communities, including facilitators or any PCPA websites or groups, or for any direct, indirect, incidental, special or consequential damages that result from your use of (or inability to use) the PCPA websites or your use of or reliance on the postings on the PCPA websites.

The PCPA websites and any postings on the PCPA websites are provided on an “as-is” and “as-available” basis without warranties of any kind, either express or implied, including without limitation, any warranty or merchantability or fitness for a particular purpose (even if that purpose has been disclosed). PCPA makes no representations, warranties or assurances that the postings on the PCPA websites are reliable, current, useful, accurate or that your use of the PCPA websites will be uninterrupted or error-free, or that the PCPA websites are free of viruses, worms, Trojan Horses, or other harmful components.

This agreement is the entire understanding between you and PCPA regarding your relationship to our websites and other online communities.

Third Party Web Site Links
The PCPA websites may contain links to other web sites that may be of interest to you. PCPA has no control over these other web sites or their content. Make sure that you are aware when you have left any PCPA website for another web site and that you read that site’s terms of use, rules, and privacy policy.

Introduction

Protestant Church-Owned Publishers Association, a non-profit corporation (PCPA), is committed to providing a friendly, inclusive, positive, and respectful environment for all those who participate in PCPA meetings, events and other activities, both in-person and virtual. As an organization whose mission is to support the Protestant publishing industry, the PCPA Board of Directors believes it is important and part of our commitment to set out and communicate PCPA’s Anti-Harassment Policy. This Anti-Harassment Policy sets forth PCPA’s expectations of conduct from all participants - staff of member companies, members, attendees, spouses of attendees, exhibitors, vendors, PCPA’s Executive Director, volunteers, speakers, workshop leaders, venue staff, and others - at PCPA meetings, events and other activities, whether in-person or virtual. In general, PCPA expects participants to exercise common sense to foster a positive and respectful environment and experience for all other participants. Set forth below are common sense examples of conduct which is expected and unacceptable under this Policy.

Expected Conduct

Do not engage in conduct that is unacceptable under Section 3 of this Policy below. Do show consideration and respect for others. Do not engage in discriminatory, harassing, or threatening speech or conduct. Be aware of your surroundings and those around you, including if you notice someone at an event who does not seem to be an actual participant but rather appears to have dropped in uninvited. Immediately tell PCPA’s Executive Director, a present PCPA Board Member, or a PCPA event volunteer if you observe a participant in distress, observe actions which violate this Policy, or otherwise observe a situation that does not seem safe or respectful to others.

Unacceptable Conduct

Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions in any respect. Harmful or prejudicial comments or visual images as to gender, sexual orientation, ethnicity, race, religion, disability, age, appearance, or other personal characteristics. Inappropriate use of, or solicitation of, nudity and/or sexual images in public spaces or presentations. Disruption of presentations. Unwelcome or uninvited contact. Unwelcome sexual advances or offers. Threat of physical, verbal, emotional and/or professional harm.
Excessive swearing or offensive jokes.

Addressing Unacceptable Conduct

In the event that a participant or other person engages in unacceptable conduct at a PCPA event, PCPA’s Executive Director, a present PCPA Board Member, or a PCPA event volunteer are authorized to take such actions as they determine are necessary and appropriate to responsibly, safely and peacefully address the unacceptable conduct. Such actions may include requesting that the offending participant or person remove himself or herself from the event. If requested or if it appears necessary, PCPA’s Executive Director, a present PCPA Board Member, or a PCPA event volunteer will also contact venue security and/or law enforcement to address the situation and assist the participant experiencing the unacceptable conduct. If you are the subject of unacceptable conduct or observe another participant who is the subject of unacceptable conduct, please immediately tell PCPA’s Executive Director, a present PCPA Board Member, or a PCPA event volunteer. At most events, including at the PCPA’s annual conference and PCPA’s Head of House meeting, PCPA’s Executive Director, PCPA Board Members, and PCPA event volunteers are identified by name badges.

SECTION 1. Policy: It is the long standing and undeviating policy of the Association to comply strictly with the letter and spirit of all federal, state, and applicable international trade regulations and antitrust laws. Any activities of the Association or Association-related actions of its staff, members, officers or directors which violate these regulations and laws are detrimental to the interests of the Association and are unequivocally contrary to the Association policy.

SECTION 2. Implementation: Implementation of the antitrust compliance policy of the Association shall include, but shall not be limited to the following:

a. All Association activities or discussions shall be avoided which might be construed as tending to: (1) raise, lower or stabilize prices; (2) regulate production; (3) allocate markets; (4) encourage boycotts; (5) foster unfair trade practices; (6) assist monopolization; or in any way violate federal, state or applicable international trade regulations and antitrust laws.

b. Association members who participate in conduct which the Board of Directors, by two-thirds majority vote, determines to be contrary to the Association antitrust compliance policy shall be subject to disciplinary measures up to, and including, termination of membership.

TOPICS OF DISCUSSION WHICH MUST BE AVOIDED AT ASSOCIATION MEETINGS (both in-person and digital)

1. Current or future prices (great care must be taken in discussing past prices).
2. What constitutes a “fair” profit level.
3. Possible increases or decreases in prices.
4. Standardization or stabilization of prices.
5. Pricing procedures.
6. Cash discounts.
7. Credit terms.
8. Control of sales.
9. Allocation of markets.
10. Refusal to deal with a corporation because of its pricing or distribution practices.
11. Whether or not the pricing practices of any industry member is unethical or constitutes an unfair trade practice.